Exhibitor Information
Location
The Exhibition for EURO 2025 will take place in the foyer of Leeds University Union (LUU) Building, on the main University of Leeds campus.
The exhibition is situated between the Refectory and the Riley Smith Theatre, which is where delegates will have refreshments and collect lunches.
The what3words of the entrance to the LUU building are ///snaps.vibes.pushed.
Exhibition Times
Sunday 22 June
Access from 11:00
We request all stands to be complete 18:30.
There is an optional opportunity for exhibitors to meet conference attendees during the welcome reception from 18:30 on Sunday 22 June. This is an informal opportunity to meet EURO attendees and network in advance of the event.
Monday 23 June
08:30 – 18:30
Tuesday 24 June
08:30 – 17:30
Wednesday 25 June
08:30 – 16:30
From 16:30 Exhibition breakdown
Please note, the exhibition hall will be cleaned overnight but you are requested to ensure your stand remains tidy during the event.
Deliveries
The courier is responsible for delivering the parcels/items to the delivery location. Roadside deliveries will not be accepted. The courier is responsible for unloading their own vehicle, University staff are not able to assist in unloading vehicles. The courier must provide their own trolley/pallet truck according to the volume of items being delivered.
Items must be sent to arrive the week commencing 16th June. No deliveries will be accepted before this date.
All Exhibition Organisers are responsible for ensuring their parcels are labelled clearly and correctly; address labels must be marked clearly and include the following:
- EURO 2025 – Name of exhibiting company
- What the contents are required for i.e., exhibition stand, conference bags
- Specify number of items in shipment – Boxes/Parcels (e.g., 1 of 10)
All items are to be delivered to the following address:
C/O Kerry Roe
Company Name
3rd Floor Conference Office
University House
University of Leeds
Leeds, LS2 9JT
Contact Email: k.schofield1 [@] leeds.ac.uk
Contact Phone: 07551 421 155
Deliveries will be taken to your stand/packed in bags as previously agreed.
Collections
Please ensure all collections are clearly marked and left by the desk in the exhibition area. The collection address is
Leeds University Union
University of Leeds
Leeds, LS2 9JT
Contact Email: k.schofield1 [@] leeds.ac.uk
Contact Phone: 07551 421 155
Please note, exhibitors are requested to leave any items for collection near the white desk in the LUU Foyer.
All exhibition items must be collected by 17:00 Thursday 26 June. We are unable to store items after this date and they will be disposed of.
Stand Information
The majority of exhibition space is 2.2m wide x 2m deep. Double stands are 4m wide x 2m deep.
Please ensure you only bring exhibition materials for your stand.
All stands come complete with a table (182cm x 75cm) and 2 chairs. Double stands will be provide with 2 tables and 4 chairs. Table cloths will be provided.
Exhibitors are welcome to bring a backdrop or lightbox, however please confirm if this is your intention before the event.
All stands will have access to a standard 13 amp socket. Please bring extension cables with you if they are required.
All exhibitors will have access to wifi.
Please note, there is no lead capture system in operation at this event. We are also unable to share delegate lists with exhibitors.
There is no onsite storage available during the event.
Monitor and AV hire: [email protected] & [email protected]
All exhibitors are requested to wear their conference lanyards at all times.
No part of any exhibits, signs, posters or displays can be nailed or attached to columns or walls or any parts of the Conference Venue. Any damage to the Conference Venue by an exhibitor shall be the financial responsibility of the exhibitor.
Exhibitors are welcome to leave their stand in situ overnight, however this is done so at your own risk and valuables should be removed.
Health and Safety
Please ensure all walkways are kept free of trip hazards during the event. Stands that encroach on walkways may be asked to move.
All electrical items are required to have a PAT certificate. We reserve the right to ask non-compliant devices to be unplugged during the exhibition.
Loading and Unloading
Exhibitors must confirm if they are bringing any vehicle to the conference no later than 1 week prior to the event. Please contact the exhibition manager Kerry Roe with confirmation of the registrations of the vehicles that will be on site and approximate time of arrival.
Exhibitors can park in the parking bays to unload on University Road, which can be accessed from the entrance to the University on Clarendon Road. Please note this is a different entrance to the main entrance on Woodhouse Lane. Access to the loading area is only possible from Clarendon Road. After you have unloaded and moved your materials inside please move your vehicle to the multi storey car park in Orange Zone. A map of the route from the loading bay to the Orange Zone car park is available here.
At the end of the event exhibitors can access the same loading spaces to assist with derig.
Maximum stay for unloading/loading is 30 minutes per vehicle.
Please remember:
- You must inform us if you wish to drive onto the University campus.
- Access is via Clarendon Road
- Call security to be let through the barrier
- Drive down University Road under the bridge to the unloading area. Please note, the speed limit on campus is 5 mph.
- Once you have unloaded please move your car to the Orange zone car park
Car Parking
All car parking is on a first come first serve basis and must be pre-booked. Bookings for car parking close on Friday 13 June. Car parking costs £7 per day and cars can be left in the car park over night. Please contact Kerry Roe to book your car parking. Please note, the nearest car park is a 10 minute walk from the conference venue.
The What3Words for this location is ///slime.soaks.amused – see map below. Please access the car park via the entrance to the University on Woodhouse Lane, and follow the signs to the Orange Zone Multi-Storey car park.
Exhibitor Registration
All exhibitors must be pre-registered for the conference and collect badges from the onsite registration area on arrival.
Exhibitors are welcome to attend conference sessions.
Exhibitors can attend the conference dinner providing they have pre-booked.
